The Executive Branch of RHA
Article III

Section 1 - RHA Executive Branch Organizational Structure
   A. The executive branch shall include the executive board officers. The executive board shall consist of the following officers: Administrative Aide, Hall and University Enrichment (HUE) Coordinator, National Communications Coordinator (NCC), Internal Communications Coordinator (ICC), Leadership Development Coordinator (LDC), Programming Communications Coordinator (PCC), and President.
   B. The executive branch shall include standing committees, comprised of members of the General Assembly and chaired by the appropriate executive board coordinator. The standing committees shall consist of Administrative, Communications, Programming, Hall and University Enrichment, Bid, and Leadership Development.
   C. The executive branch shall include ad hoc positions, as created by the President.

Section 2 - Requirements for the Executive Board
   A. Executive board officers must have a minimum of twenty-four (24) credit hours completed, in progress, or registered for.
   B. Executive board officers must be full-time students as defined by the university.
   C. Executive board officers must not be on academic or disciplinary probation.
   D. Executive board officers must maintain a 2.6 semester GPA and a 2.5 cumulative GPA.
   E. Executive board officers may not serve in any other positions in RHA.
   F. The President shall have been a member of the General Assembly or executive board for at least one (1) semester prior to taking office.
   G. Resident Assistants may not serve as executive board officers.
   H. Executive board officers must sign the executive board officer contract upon taking office.

Section 3 - Elections and Terms of Office of the Executive Branch
   A. Elections shall be held within the first three (3) full weeks of April, regardless of quorum, with the exception of the National Communications Coordinator.
   B. An announcement of the election shall be made at the first General Assembly meeting held after Spring Break.
   C. Elections for the National Communications Coordinator- In Training (NCC-IT) shall be held during the last meeting of the Fall Semester.
   D. An announcement of the National Communications Coordinator- In Training election shall be made two (2) weeks prior to the election.
   E. The NCC-IT shall complete an unpaid training period under the supervision of the current National Communications Coordinator and the RHA advisor beginning immediately upon election and running until the first day after the close of the NACURH Conference.
   E. Candidates for each position, regardless of semester, must be nominated at the meeting prior to elections or place his/her name into consideration at least one (1) week prior to elections through official notification of the President or RHA advisor.
   F. Elections shall be by secret ballot with the determination of selected officers decided by a plurality of all votes cast by General Assembly Representatives.
   G. In the event of a tie for the first place for any executive board position, a runoff election shall be conducted immediately after the end of normal balloting at the General Assembly meeting during which the elections are being held.
   H. Terms of office for all offices excluding the National Communications Coordinator shall begin the first day after the close of the spring semester and run until the completion of the following spring semester. I. The term of office for the National Communications Coordinator shall begin the first day after the close of the NACURH Conference and run until the completion of the following NACURH Conference.
   I. Executive board officers-elect and National Communications Coordinator-In Training shall be required to complete an unpaid training period prior to the fall semester, shall have no authority until their term begins and must assist their outgoing counterparts in fulfilling the duties of the office.
   J. If an executive board officer-elect resigns prior to the beginning of his/her term, a special election shall be required at the General Assembly meeting immediately following the resignation. The President, with the advice of the RHA advisor, may waive quorum requirements, if necessary.
   K. If the President-elect resigns prior to the beginning of his/her term, and the General Assembly is unable to meet, the Administrative Aide-elect shall act as the President until the beginning of the following fall semester.
   L. If an executive board officer-elect other than the President-elect resigns prior to the beginning of his/her term and the General Assembly is unable to meet because of the final exam period at the end of the spring semester, the President-elect shall have the power to appoint an individual to the vacant position.

Section 4 - Powers and Duties of the Executive Branch
   A. Powers and Duties of the Executive Branch
      1. An executive board officer must sign a contract and take an oath of office upon accepting one's position. The oath shall read: “I, (name), do solemnly affirm that I will faithfully execute the office of (name of executive branch position), and will, to the best of my ability, uphold the Constitution and Bylaws of the Residence Hall Association of Missouri State University.”
      2. Executive board members are official representatives of RHA at all events and meetings, which they attend.
      3. All executive board officers excluding the President are entitled to vote by secret ballot on all issues. The President may vote only in the case of a tie.
      4. Each executive board officer shall act as a liaison to an assigned building(s).
         a. Liaison activities include, but are not limited to, attending Resident Assistant staff meetings, attending hall council meetings, and helping with programming.
         b. Each liaison is also responsible for creating and posting all RHA publicity within their building.
      5. Each executive board officer shall be responsible for putting on either one social, educational or diversity program(s), alone or jointly, independent of the Programming Communications Coordinator, each semester.
   B. Powers and Duties of the Administrative Aide
      1. The Administrative Aide shall record minutes and attendance of the General Assembly and executive board meetings.
      2. The Administrative Aide shall set themes for each General Assembly meeting.
      3. The Administrative Aide shall maintain records.
      4. The Administrative Aide shall manage property, including office and storage space, and maintain inventory control, not limited to purchasing supplies.
      5. The Administrative Aide shall make and maintain placards for voting procedures.
      6. The Administrative Aide shall administer the Administrative Committee.
      7. The Administrative Aide shall delegate responsibilities to committee members.
      8. The Administrative Aide shall act as a resource to committee members.
      9. If the position of President becomes vacant, the Administrative Aide shall assume the position of President, depending upon a two-thirds majority vote of confidence by the General Assembly Representatives. If the Administrative Aide declines the position or does not receive the vote of confidence necessary, he/she will act as President until an election can be held to fill the vacancy.
      10. The Administrative Aide shall uphold the powers and duties of the President in the absence or incapacity of the President to execute said duties.
      11. The Administrative Aide shall be responsible for updating and amending the Constitution and Bylaws as needed.
   C. Powers and Duties of the Programming Communications Coordinator
      1. The Programming Communications Coordinator shall administer the Programming Committee.
      2. The Programming Communications Coordinator shall plan, publicize, and execute committee-suggested or legislatively-enacted programs for all residents.
      3. The Programming Communications Coordinator, along with the Programming Committee, shall act as resource and support to residents for campus-wide programming.
      4. The Programming Communications Coordinator shall plan and execute events for the General Assembly.
      5. The Programming Communications Coordinator shall delegate responsibilities to committee members.
      6. The Programming Communications Coordinator shall act as a resource for committee members.
      7. The Programming Communications Coordinator shall support programs and events planned by the other executive board officers.
      8. The Programming Communications Coordinator shall serve as the Missouri State University voting representative in all programming business matters of MACURH and NACURH, Inc.
      9. The Programming Communications Coordinator shall be responsible for submitting a monthly report to the Associate Director of Programming within the MACURH region.
   D. Powers and Duties of the National Communications Coordinator (NCC)
      1. The National Communications Coordinator shall fulfill the duties required of him/her by the Midwest Affiliate of College and University Residence Halls (MACURH) and the National Association of College and University Residence Halls (NACURH), Inc.
      2. The National Communications Coordinator shall organize delegations for all regional and national conferences.
      3. The National Communications Coordinator shall communicate with other NCCs on a regional and national level by participating in online weekly chats, posting on the NACURH forum, and other various means of communication.
      4. The National Communications Coordinator shall prepare the National Information Center (NIC) Report and reaffiliation forms.
      5. The National Communications Coordinator shall be responsible for using the NIC as a resource for information.
      6. The National Communications Coordinator shall serve as the Missouri State University voting representative in all NCC business matters of MACURH and NACURH, Inc.
      7. The National Communications Coordinator shall train the NCC-IT for the entirety of the spring semester.
      8. The National Communications Coordinator shall attend all conferences and retreats as required by MACURH and NACURH, Inc.
      9. The National Communications Coordinator shall be responsible for promoting and implementing programming for MACURH and NACURH, Inc. philanthropy projects.
      10. The National Communications Coordinator shall administer the Bid Committee.
      11. The National Communications Coordinator shall delegate responsibilities to committee members.
      12. The National Communications Coordinator shall act as a resource to committee members.
   E. Powers and Duties of the Hall and University Enrichment (HUE) Coordinator.
      1. The Hall and University Enrichment Coordinator shall administer the Hall and University Enrichment Committee.
      2. The Hall and University Enrichment Coordinator shall work as a liaison to the university and other administrative departments, offices, and officials.
      3. The Hall and University Enrichment Coordinator shall represent student interests and concerns in matters of Department of Residence Life and Services and university policy.
      4. The Hall and University Enrichment Coordinator shall delegate responsibilities to committee members.
      5. The Hall and University Enrichment Coordinator shall act as a resource for committee members.
      6. The Hall and University Enrichment Coordinator shall create and distribute a phone number list within the first eight weeks of the fall semester. This list will include on-campus phone numbers, in addition to resourceful Springfield area phone numbers and the cable channel line-up within the residence halls.
      7. The Hall and University Enrichment Coordinator shall be responsible for the RHA Olympics each spring.
      8. The Hall and University Enrichment Coordinator shall be responsible for the holiday lighting competition each fall.
      9. The Hall and University Enrichment Coordinator is responsible for creating and submitting proposals designed to increase the quality of living for on-campus students including, but not limited to, improvements in technologies, facilities, and Residence Life and Services policies.
   F. Powers and Duties of the Internal Communications Coordinator (ICC)
      1. The Internal Communications Coordinator shall administer the Communications Committee.
      2. The Internal Communications Coordinator shall maintain positive and active public relations with the university and administration for RHA.
      3. The Internal Communications Coordinator shall maintain positive and active public relations within the RHA infrastructure.
      4. The Internal Communications Coordinator shall delegate responsibilities to committee members.
      5. The Internal Communications Coordinator shall act as a resource for committee members.
      6. The Internal Communications Coordinator shall create and maintain current information on the RHA website.
      7. The Internal Communications Coordinator shall be responsible for updating the three RHA bulletin boards.
      8. The Internal Communications Coordinator shall create and distribute a monthly newsletter containing recent RHA issues.
   G. Powers and Duties of the Leadership Development Coordinator (LDC)
      1. The Leadership Development Coordinator shall be responsible for the planning, staffing, implementation, and execution of all RHA leadership development conferences including, but not limited to, the RHA Fall and Spring Leadership Development Conference.
      2. The Leadership Development Coordinator shall be responsible for the planning, implementation, and execution of all RHA appreciation and recognition banquets.
      3. The Leadership Development Coordinator shall be responsible for all appreciation programs and recognition awards associated with RHA.
      4. The Leadership Development Coordinator shall administer the Leadership Development Committee.
      5. The Leadership Development Coordinator shall delegate responsibilities to committee members.
      6. The Leadership Development Coordinator shall act as a resource for committee members.
      7. The Leadership Development Coordinator shall be responsible for organizing information sessions in the spring to promote RHA executive board elections.
   H. The Powers and Duties of the President
      1. The President shall administer RHA.
      2. The President shall conduct meetings of the General Assembly and executive board.
      3. The President shall oversee the creation and distribution of a training packet for General Assembly members within three weeks of the swearing in of new members.
      4. The President shall be a non-voting member of all standing and ad hoc committees. The President shall oversee the membership of all committees.
      5. The President shall vote only in the case of a tie.
      6. The President shall administer the oath of office to the General Assembly and executive board.
      7. The President may cancel meetings of the General Assembly with the consent of the RHA advisor. If such a decision is made, notification will be issued to General Assembly Representatives via e-mail.
      8. The President may cancel executive board meetings with the consent of the RHA advisor.
      9. Additional meetings of the General Assembly and executive board may be called on an emergency basis by the President, with consent of the RHA advisor, and proper notification of General Assembly Representatives.
      10. The President may fill a vacant executive board position, other than President, by appointment, with the advice of the executive board and RHA advisor.
      11. Should there be a tie in the executive board runoff election, the President shall make the decision with the advice of the executive board and RHA advisor.
      12. If an executive board officer-elect cannot meet training requirements as noted by the RHA advisor, the President, with the advice of the executive board and RHA advisor, may provide alternate training methods.
      13. The President shall be jointly responsible, with the Department of Residence Life and Services and the Department of Financial Services, for administration of the RHA Resident Activity Fee funding and funds acquired through fund-raising efforts.
      14. The President shall provide recognition to the executive board and General Assemble members as needed.
      15. The President shall serve as a contact for other student organizations.
      16. The President shall delegate responsibilities to the executive board as needed.
      17. The President may fill the Student Organization Funding Allocation Council (SOFAC) and Student Government Association (SGA) liaison positions should they become vacant, by appointment, with the advice of the RHA advisor.

Section 5 - Meetings of the Executive Board
   A. The Executive Board shall meet weekly except for final exam periods, vacation periods, and summer term.
   B. Meeting times for Executive Board Meetings will be decided by President with the advice of the RHA advisor.
   C. Additional meetings of the executive board may be called on an emergency basis as per Article III, section 4, subsection H, clause 8.

Section 6 - Resignation, Impeachment, and Removal from Office of Executive Board Officers
   A. An executive board officer may resign his/her position by providing a letter of resignation to the President.
   B. An executive board officer proved to be guilty of impropriety, as outlined by the Executive Board Officers Contract, may be removed by impeachment.
   C. An executive board officer who has charges of impeachment pending shall be temporarily suspended from office until impeachment proceedings are complete and a decision is rendered.

Section 7 - Vacancies of and Appointments to Executive Board Positions
If any executive board position, other than President, shall become vacant, it will be filled by appointment by the President with the consent of the General Assembly, if in session. If the appointment fails, the President will call a special election at the next General Assembly meeting. Election guidelines, as stated in the Constitution and Bylaws, will be followed.

Section 8 - The Standing Committees and their Duties
   A. Duties of the Administrative Committee
      1. Assist with setting themes for General Assembly meetings.
      2. Assist with keeping inventory.
      3. Other duties as assigned by the Administrative Aide.
   B. Duties of the Communications Committee
      1. Assist with the maintenance of bulletin boards.
      2. Assist in writing and compiling the newsletter.
      3. Assist with the maintenance of the website.
      4. Other duties as assigned by the Internal Communications Coordinator.
   C. The membership of the Hall and University Enrichment Committee shall consist of the General Assembly Liaison from each building and General Assembly members who are also serving as liaisons from Student Organization Funding Allocation Council, the Student Government Association, Student Activities Council and National Residence Hall Honorary, in addition to any other General Assembly Representatives whose interests correspond with the Hall and University Enrichment Committee. If circumstances should arise that an appointed member to this committee shall not be able to attend a meeting, he/she may appoint a designee from his/her building/organization in order to ensure that building's representation on the committee. Duties of the Hall and University Enrichment Committee
      1. Report programs and events occurring within their respective residence hall/organization to the general assembly.
      2. Assist the Hall and University Enrichment Coordinator with research for proposals.
      3. Other duties as assigned by the Hall and University Enrichment Coordinator.
   D. Duties of the Leadership Development Committee
      1. Assist with making and distributing the appreciation gifts.
      2. Assist with the planning and execution of the banquets.
      3. Other duties as assigned by the Leadership Development Coordinator.
   E. Duties of the Bid Committee
      1. Assist in the writing of award bids for MACURH and No Frills.
      2. Plan and prepare program proposals to be submitted at conferences.
      3. Other duties as assigned by the National Communications Coordinator.
   F. Duties of the Programming Committee
      1. The programming committee shall be divided into four (4) subcommittees; Educational Programming, Social Programming, Community Service Programming, and Diversity Programming.
      2. Each subcommittee will have a chairperson who will report to the Programming Communications Coordinator.
      3. Each subcommittee will be responsible for programming within their area.
      4. All members of the Programming Committee will be responsible for assisting with other duties as assigned by the Programming Communications Coordinator.

Section 9 - Powers and Duties of the RHA Advisor
   A. The advisor shall serve as a resource person to RHA who can give suggestions and opinions about RHA proceedings.
   B. The advisor shall attend General Assembly meetings and meet on a weekly basis with the executive board.
   C. The advisor shall host weekly one-on-one meetings with each member of the executive board.
   D. The advisor shall proofread all written materials for grammatical and factual errors.
   E. The advisor shall aid in the planning and execution of RHA programs when necessary.
   F. The advisor shall offer guidance and support for RHA members when necessary.
   G. The advisor shall be responsible for training the executive board before the fall and spring semesters.
   H. The advisor shall remove a General Assembly Representative from his/her position for failure to maintain a 2.0 cumulative grade point average.
   I. In the event that an executive board officer fails to comply with the grade point average requirement where less than a 2.60 GPA is earned, while continuing as a full time student, yet maintains a cumulative grade point average of 2.50, the advisor shall be responsible for notifying the officer of the failure to comply. Terms of the probation include, but are not limited to the following:
      1. The officer shall have one semester in which to raise their grade point average to the required level. During this probationary period the officer may have limited duties as the discretion of the advisor, with the goal of allowing the officer to be able to devote more time to academics.
      2. The officer shall be removed from office if they fail to comply with the semester grade point average requirement for two consecutive semesters.
      3. Appeals for probation may be considered on an individual basis and must be submitted in writing to the advisor within one calendar week of receiving notice of failure to comply. Appeal letters must indicate a plan for improvement during the upcoming semester as well as an explanation of the reason for not meeting the required GPA. It shall be up to the discretion of the advisor as to whether a meeting to hear the appeal will be granted. The decision of the advisor during the appeal is final.
      4. The advisor shall remove an executive board officer from their position immediately in the case that they do not maintain a 2.5 cumulative grade point average at any given time.
   J. Executive board officers- elect and/or in training must meet both the semester and cumulative grade point average requirements. In the event that this does not occur the advisor will be responsible for notifying the new officer of the removal from their position.
      1. Under special circumstances an elect or in training officer not meeting required fall semester grade point average requirements may appeal to the advisor, who maintains the right to make the final decision.
      2. Other special circumstance may be appealed to the advisor, who maintains the right to make all final decisions.