Articles IX-XV

Article IX - Publicity
A)    All publicity representing RHA in any manner will contain the following information and will be hung one week in prior to the program:
   1)      What is being advertised
   2)      Where it is taking place
   3)      When it is to occur
   4)      “Sponsored by RHA,” RHA logo, or equivalent
   5)      Other necessary information including, but not limited to, a statement of inclusivity.  

Article X - Budgeting Guidelines and Operations
A) With the help of the RHA Advisor, the President will make a report on the budget at the last meeting of every month excluding the first month of each semester.
B)    The RHA Advisor is responsible for the administration of the RHA Resident Activity Fee account, as mandated by the Board of Governors. Each month the RHA Advisor will request a line-item budget report from the Department of Residence Life and Services.  This will serve as the official balance statement.
C)   The General Assembly must approve funding by a majority vote for any programs in cost excess of $250. Exceptions are any programs (such as Fall Leadership Day) planned prior to the beginning of the fall semester. Funding for such programs can be approved by the RHA Advisor.  Conference expenses are not subject to this approval.

Article XI - The RHA Supportive Grants Service
A)    The RHA Advisor, constitutionally accountable for the joint administration of the RHA Resident Activity Fee, will create a budgetary allocation for this service.  This allocation will be no more than ten percent of the RHA Resident Activity Fee funding after apportionment and is subject to the advice and consent of the RHA Executive Board.
B)    The RHA supportive grants application process is as follows:
   1)      Anyone acting as the grant applicant must contact the RHA President so that he/she can be placed on the RHA General Assembly meeting agenda. Notification must be by 5 PM on Thursday to be on the following Monday’s agenda, so the agenda may be posted on the website.
  2)      The grant applicant will present an oral and written description of the program or service that will be funded by the grant at a regular RHA General Assembly meeting during New Business.  A copy of the written description should be made available to all RHA General Assembly members.
  3)      The grant applicant must make the presentation to the RHA General Assembly at least two weeks in advance of the proposed event and must be prepared to answer any questions from the General Assembly.
  4)      The RHA General Assembly will have a week to discuss the grant application with their respective halls before presentation of a motion the following week.
  5)      The RHA General Assembly will choose whether to approve the application for a RHA Supportive Grant through a motion.
  6)      Upon approval of an application for a RHA supportive grant, the RHA Advisor will be responsible for the administration and oversight of the RHA supportive grant funding transfer.
  7)      Approved supportive grants must include “Supported by RHA” or the RHA logo on the publicity.

Article XII - Program Reports and Documentation
A)    Program Attendance Formula
  Building competition winners will be selected by the following criteria: The number of participants from each building will be divided by the actual occupancy for said building; this would be converted to a percentage “X.”  The number of participants from each building will be divided by the total number of participants for the event and converted to a percentage “Y.” An average of “X” and “Y” would be calculated to give a final percentage “Z.”  The winner will result from having the highest “Z” value and would be declared the winner of the building competition.

Article XIII - RHA Website
A)   The Internal Communications Coordinator shall have supervision over the website.
B)    The RHA website shall be updated on a regular basis to reflect the organization’s programs, meetings, etc.


 Article XIV - RHA Resident Activity Fee
A)    The Missouri State University Board of Governors has authorized a RHA Resident Activity Fee.
B)     Funding shall be based on residence life occupancy on the first Monday of the academic year.
C)    RHA shall assess each resident twenty-four (24) dollars.
D)    The General Assembly shall receive a minimum of eleven (11) dollars per resident.
E)     The amount of $2,100 shall be given to the National Residence Hall Honorary (NRHH) for its use during the academic year.
F)     Funds will be distributed to RA’s, RPA’s, hall councils and UCRA.
G)    All unused apportionments shall be deposited in the RHA Resident Activity Fee fund at the end of the academic year.
H)    The Resident Activity Fee paid to RHA for all the Resident Assistants in the Department of Residence Life and Services shall be divided as follows.
   a.       Each building’s United Council of Resident Assistants (UCRA) Fund (established in each residence hall) will receive seven (7) dollars for each RA who works in the building.
   b.      UCRA will receive the amount of thirteen (13) dollars per RA in the Department of Residence Life and Services. All unused apportionments shall be deposited in the RHA Resident Activity Fee at the end of the academic year.

Article XV - RHA Resident Activity Fee Funding of the Building Leadership Structure
A)    Each hall council shall be apportioned two (2) dollars and fifty (50) cents per hall resident per semester.
B)    Hall councils shall retain their Fall Semester apportionment for Spring Semester. Spring semester apportionments are reverted back to the RHA General Assembly Fund at the end of the spring semester.
C)    Each hall council semester apportionment shall be a minimum of seven hundred (700) dollars.
D)    Each floor shall be apportioned two (2) dollars and thirty-five (35) cents per floor resident per semester. Floor apportionments are reverted into the RHA General Assembly Fund at the end of each semester.