Articles XII-XIII
Budgeting Procedures

Article XII - Budgeting Guidelines and Operations
A) The Advisor will create a line-item budget for the RHA General Assembly and Executive Board. The advisor will bring the budget to the general assembly meeting once a month and twice a month to executive board meetings.
B) The Advisor is responsible for the administration of the RHA Resident Activity Fee account, as mandated by the Board of Governors. Each month the RHA advisor will request a line item budget report from the Department of Residence Life and Services. This will serve as the official balance statement. A copy of the report will be given to the President for auditing of RHA General Assembly or Executive Board expenses. The President will keep a separate internal auditing balance ledger. The two ledgers will be compared for discrepancies and corrected as needed. After each major program, the President will compile an expenditure report for the given program.

Article XIII - The RHA Supportive Grants Service
A) The RHA Advisor, constitutionally accountable for the joint administration of the RHA Resident Activity Fee, will create a budgetary allocation for this service. This allocation will be no more than ten percent of the RHA Resident Activity Fee funding after apportionment and is subject to the advice and consent of the RHA Executive Board.
B) The RHA Supportive Grants application process is as follows:
    1) A Hall Council member, Building Association members, RHA General Assembly member, or Residence Life Resident Assistant, acting as the Grant Applicant, will contact the RHA President so that they can be placed on the RHA General Assembly meeting agenda. Notification must be by 5 p.m. Thursday to be on the following Monday's agenda, so the agenda may be posted on the website.
    2) The grant applicant may ask for no more than fifty percent of their total proposed budget.
    3) The Grant Applicant will present an oral and written description of the program or service that will be funded by the Grant at a regular RHA General Assembly meeting. A copy of the written description should be provided to all RHA General Assembly members.
    4) The Grant Applicant must make the presentation to the RHA General Assembly at least two weeks in advance of the proposed event and must be prepared to answer any questions from the General Assembly.
    5) The RHA General Assembly will have a week to discuss the Grant Application before presentation of a motion the following week.
    6) The RHA General Assembly will choose whether to approve the application for an RHA Supportive Grant through a motion.
    7) Upon approval of an application for an RHA Supportive Grant, the RHA President Advisor will be responsible for the administration and oversight of the RHA Supportive Grant funding transfer.
    8) Approved supportive grants must include "Supported by RHA" on the publicity.