Articles V-IX
Representation Procedures

Article V - General Office Use
A) The Department of Residence Life and Services is responsible for office access. Executive Board members and advisors have office access, as well as custodial and maintenance employees.
B) Office users shall respect the security of the office and items in the office. Office users will not abuse the items in the office in any way, they will leave the office clean and orderly, and they will recycle paper.
C) The computers may only be used with approval of an Executive Board member or advisor. Use of the ProImage machine is restricted only to Executive Board members and advisors, or as needed by staff with supervision by an Executive Board member or advisor.

Article VI - Executive Board Elections
A) Candidates may distribute printed campaign materials before the elections begin. Each candidate will be allowed to speak before the election for each office for a maximum of three (3) minutes and then may field questions from the General Assembly. Those who wish to decline nominations may notify the President before the election for that office begins.
B) The candidates, General Assembly, the Executive Board, and others will act in an appropriate manner. If not, the individuals may be removed from the meeting and therefore lose voting rights. This option will not be exercised lightly.
C) Elections will be held in the order determined by the President before the rules are suspended. After the candidates are questioned, they are asked to leave the room regardless if the election is contested or not. Candidates with voting rights will be allowed to leave their ballots with the elections officer before they leave the room. After the candidates have left the room, discussion begins and may have time limits placed upon it.
D) New Executive Board members are determined by plurality of votes cast; meaning the one who gets the most votes wins, regardless of whether it is a majority. Vote for one candidate only by writing that candidate's name on the ballot. Writing "no preference" is a vote not in the affirmative for any candidate. If the most votes are cast for "no preference," new nominations are held for that position and a special election is called and, if necessary, a special session General Assembly meeting.
E) Ballots are collected and counted by the Election Official as determined by the President with the consent of the Executive Board/General Assembly advisor. Results of the elections are announced by the President.

Article VII - Presidential Election Committee
A) A committee of seven people will be set up to select the president. The seven people include the following people:
    1) 1 RHA Advisor (staff)
    2) 1 NRHH Advisor (staff)
    3) 1 Other Hall Council Advisor (staff)
    4) 1 Out-going RHA president (student)
    5) 1 Non-Returning RHA Exec Board member (student)
    6) 2 GA members (students)
B) The RHA and NRHH advisor are chosen by the Department of Residence Life and Services. The other Hall Council Advisor will be chosen by the General Assembly based on attendance at RHA meetings and programs, as well as their own hall council events.
C) The current RHA president will choose the non-returning board member to sit on the committee if there is more than one person not returning.
D) The 2 GA members will be chosen in the following manner. The current RHA Executive board will choose one member that they feel will be most beneficial to the committee. The second member will be chosen by the GA themselves. This way they can pick the person they feel will best represent them.
E) If the RHA president is planning on running again, that position will be filled by the Administrative Aide, as stated in the constitution. If the Administrative Aide is running for president the RHA advisor will then choose a member from either Executive board or GA to take that place.
F) If at any point the RHA and NRHH advisor is the same person that position would be replaced by another Hall Council advisor chosen by the Department of Residence Life.
G) Process
    1) Three weeks before general elections for all other positions the President will take nominations for the position of president for the upcoming year at the General Assembly meeting. People may nominate themselves for the position.
    2) As soon as a person accepts the nomination, he/she will receive the application packet that is due by the next GA meeting. At that GA meeting the candidate(s) will be asked to make a short speech declaring their intent to run for the position and what goals they have for the position.
    3) Two weeks before general elections, the GA will choose their members for the Presidential Elections Committee.
    4) One week before the general elections all presidential candidates will be interviewed by the chosen committee. Interviews will be no longer than 45 minutes, and all candidates will be asked the same set of questions agreed upon by the committee. After all the interviews, the committee will have a pro-con discussion about the candidates and each member of the committee will get an equal vote. In the case of a tie, a second vote will be held with the tied candidates. The committee has the right to decide with appropriate reason(s) that any candidate is not fit to hold the position and remove them from the remainder of the process.
    5) During the week of the general elections, the outgoing president will announce who the committee picked as president (candidates will not be in the room), answer any questions from the General Assembly, and ask the GA to ratify the decision.
    6) If the GA decides not to ratify the decision, a pro-con debate will be held on why they did not pass it and another vote will be taken. If it still does not pass, the committee's second choice (if appropriate) will be announced, debated, and voted on.
    7) If the GA decides not to accept any of the committee's choices, the process will begin again with the GA being allowed to change their members on the committee. If any person was removed from the process the Associate Director of Residence Life and Services will decide if that candidate may run again. No member from the first committee may decide to run for the position at this time.
H) Application
    1) The first part is a resume of the candidate.
    2) The second part asks them to answer questions about the position.
        (a) Why do you want the position?
        (b) What past experience do you have that relates to this position?
        (c) What do you believe the purpose of RHA is on campus?
        (d) What are your time commitments for the next academic year?
        (e) List and describe any special projects or programs in which you were involved.

Article VIII - Appointment of SGA Senators to represent RHA
A) The two SGA (Student Government Association) Student Senate seats designated for representation by RHA shall be appointed by the President, and filled by one Executive Board member and one General Assembly member.
B) The Executive Board Senate seat may be filled by a General Assembly member, if the President deems it necessary. These appointments must receive a simple majority approval by the General Assembly.
C) Once appointed, the Senators will represent the interests of RHA and report all activities, findings, and progress to the General Assembly during a regular business meeting.

Article IX - Appointment of Representatives of RHA to Ad-Hoc Positions
A) Ad-hoc positions deemed necessary by the President with advice of the RHA Executive Board and advisor are filled by a simple majority approval of the General Assembly.
B) When feasible, application for an ad-hoc position will follow a simple interview process conducted by the President and/or other administrators, as needed.